How to archive or delete an employee account?

Modified on Wed, 9 Oct, 2019 at 2:46 PM

When archiving or deleting an employee account, the following two options will be available :

Employee leaving the institution – Use this option to archive and move the employee from the active employee list to the archived/former employee list.

Note: Unlike students, archived employee accounts cannot be reverted and made active.

Remove employee records – Use this option to delete all the information associated with the employee. Once deleted, the employee account cannot be restored.

You cannot delete an employee account that has dependencies in other Fedena modules. You will have to first remove the dependencies, and then delete the employee account. However, there are certain dependencies that cannot be removed. For example, if the employee has approved payslips. In such cases, the employee account cannot be deleted.

At the top of your dashboard, click the module access icon > Administration > User to open the Manage Users page.
Search for the user and when you find the employee, click on the employee’s name. Basic details of the employee’s profile is displayed.
Click the View Profile button to view the employee’s complete profile.
In the top right, click the Delete button.

The Remove employee page is displayed.

Select one of the options.

If you want to archive the employee account, select the Employee leaving the institution option. You must specify the reason for the employee leaving, and then click the Delete button.

If you want to permanently delete the employee account, select the Remove employee records option. A confirmation message is displayed. Click OK to confirm removal.

For more information, watch this video-